Health and Safety

ICS Learn Health and Safety Policy

1. Introduction

ICS Learn aims to ensure that we operate robust health and safety regulations within the workplace. In the event of any health and safety concerns arising, specific staff members have the required Health & Safety training to be able to deal with these concerns or any issues arising, as stipulated in the body of this policy.

The application of this policy will ensure that any concerns or issues which arise regarding the health and safety of ICS learn employees or visitors, are safely and efficiently dealt with.

2. Scope

This policy applies to any health and safety concerns or issues which may arise within the workplace. It also provides information about the designated members of staff who are qualified to deal with any health and safety concerns or issues which may arise within the workplace.

The circumstances of any health and safety issues raised will be assessed by the relevant representative in accordance with the provisions of this policy and any supporting information.

3. Policy Statements

With regards to the health and safety of our employees, ICS Learn aims:

1. To provide adequate control of the health and safety risks arising from our work activities;
2. To consult with our employees on matters affecting their health and safety;
3. To provide and maintain safe plant and equipment;
4. To ensure safe handling of substances where applicable;
5. To provide information, instruction and supervision for employees;
6. To ensure all employees are competent to carry out their tasks, and to give them adequate training;
7. To prevent accidents and cases of work-related ill health;
8. To maintain safe and healthy working conditions; and
9. To review and revise this policy as necessary at regular intervals.

4. Roles and Responsibilities

Overall and final responsibility for health and safety is that of:
Colin Kennedy, Chief Executive Officer.

Day-to-day responsibility for ensuring this policy is put into practice is delegated to:
Senior Management Team, Debra Parker, Pamela Gray, Linda Maxwell.

To ensure health and safety standards are maintained/improved, the following people have responsibility in the following areas:

All employees are required to:

1. Co-operate with supervisors and managers on health and safety matters;
2. Not interfere with anything provided to safeguard their health and safety;
3. Take reasonable care of their own health and safety and that of others;
4. Report all health and safety concerns to an appropriate person (as detailed in this policy statement.)

5. Health & Safety Risk Arising from Our Work Activities

Risk assessments will be undertaken by:
Colin Kennedy, Chief Executive Officer, Debra Parker, Pamela Gray, Linda Maxwell.

The findings of the risk assessments will be reported to:
Senior Management Team.

Action required to remove/control risks will be approved by:
Colin Kennedy, Chief Executive Officer.

Responsible for ensuring the action required is implemented:
Colin Kennedy, Chief Executive Officer.

Check that the implemented actions have removed/reduced the risks will be the responsibility of:
Senior Management Team.

Assessments will be reviewed every
Six Months, or when the work activity changes, whichever is soonest.

6. Consultation with Employees

Employee representatives(s) are:
First Line Management Team.

Consultation with employees is provided via:

1. Agenda items at monthly meeting of above group;
2. Cascaded to staff via communication from above group;
3. Direct from Senior Management Team, Debra Parker, Pamela Gray, Linda Maxwell;
4. Outwith meetings, as and when required.

7. Safe Plant & Equipment

Responsibility for identifying all equipment needing maintenance:
Debra Parker, Pamela Gray, Linda Maxwell.

Responsibility for ensuring effective maintenance procedures are drawn up:
Colin Kennedy, Chief Executive Officer.

Responsibility for ensuring that all identified maintenance is implemented:
Senior Management Team.

Any problems found with plant / equipment should be reported to:
Debra Parker.

Checking that new plant and equipment meets health and safety standards before it is purchased is the responsibility of:
Colin Kennedy, Chief Executive Officer.

8. Safe Handling and Use of Substances

Responsibility for identifying all substances which will need a COSHH assessment:
Debra Parker.

Responsibility for undertaking COSHH assessments:
Debra Parker.

Responsibility for ensuring that all actions identified in the assessments are implemented:
Senior Management Team.

Responsibility for ensuring that all relevant employees are informed about the COSHH assessments:
Senior Management Team.

Checking that new substances can be used safely before they are purchased is the responsibility of:
Debra Parker.

Assessments will be reviewed every six months, or when the work activity changes, whichever is soonest.

9. Information, Instruction and Supervision

The Health & Safety Law poster is displayed in:
Dining Area.

Health & Safety advice is available from:
Glasgow City Council (H&S) - 0141 287 6539 healthandsafety@glasgow.gov.uk

Supervision of visitors will be undertaken / monitored by:
The receiving employee as identified in the visitor’s book and will advise visitors of fire and evacuation procedures.

10. Competency for Tasks & Training

Induction training will be provided for all employees by:
Receiving line managers or delegated employee.

Job specific training will be provided / arranged by:
Receiving line managers or delegated employee.

Training records are kept at / by:
Personnel via line managers.

Training will be identified, arranged and monitored by:
Senior Management Team, Pamela Gray, Linda Maxwell.

11. Accidents, First Aid and Work-Related Ill Health

Health surveillance is initially via line manager / supervisory observations and risk assessments. It is also expected that employees bring to their supervisor’s attention, any existing or new, issues which may cause concern in these areas.

Health surveillance records will be kept by / at:
Absence record forms & Accident book.

The first aid box(s) is / are kept at:
Dining Area & Main Office.

The appointed person(s) / first-aider(s) is / are:
Ian Edwards/Louise Leonard.

All accidents and cases of ill health at work are to be recorded in the accident/incident book. The book is kept with:
Debra Parker.

Responsibility for reporting accidents, diseases and dangerous occurrences to the enforcing authority:
Senior Management Team.

Work related ill health should be referred as part of the absence process to the Line Manager or one of the Senior Management Team.

12. Monitoring

To check our working conditions, and ensure our safe working practices are being followed:

Responsibility for investigating accidents:
Senior Management Team.

Responsibility for investigating work-related causes of sickness absence:
Line Managers, Senior Management Team.

Responsibility for acting on investigation findings to prevent a recurrence:
Pamela Gray.

13. Emergency Procedures – Fire & Evacuation

Responsibility for ensuring the fire risk assessment is undertaken and implemented:
Colin Kennedy, Chief Executive Officer, Pamela Gray.

Internal escape routes are checked by:
Debra Parker, Pamela Gray, daily or as required.

Fire extinguishers are maintained and checked by:
West Coast Fire – Paul Dempsey, contact: 01294 272 700.

Alarms are tested by / every:
Building Facilities at 1pm every Friday.

Emergency evacuation will be tested:
Bi-Annually.

14. Glossary

COSHH Assessment: A systematic examination of a task or process that involves using a potentially hazardous substance.